Accounting Appendix – Help Center

What is the accounting appendix?
Who can access it?
Prerequisites before generating the appendix
How to generate the accounting appendix?
What does the generated document contain?
Can I edit and re-generate the appendix?

What is the accounting appendix?

The accounting appendix is a mandatory document that supplements the balance sheet and income statement. It provides detailed explanatory information on the figures for the financial year:

Presentation of the organization,
Accounting methods used,
Details of receivables and payables,
Grants received,
Volunteer contributions, etc.

This document is typically requested by the statutory auditor and presented at the general assembly.

Springly allows you to automatically generate your accounting appendix: financial data is calculated and pre-filled from your accounting records.

You simply need to add the missing descriptions and comments.

Who can access it?

Primary administrators and administrators with access to accounting can generate the accounting appendix from Accounting > Documents.

Please note: this feature is not available for advanced groups whose accounting is consolidated at a higher level.

Prerequisites before generating the appendix

To access the appendix generation:

A financial year must be closed.
The appendix is always generated for the most recently closed financial year.

If no financial year has been closed yet, a message will inform you that it is too early to generate the appendix, and will offer you the option to access your financial years to proceed with closing.

How to generate the accounting appendix?

Go to Accounting > Documents, then click on the Accounting Appendix card.

An introduction page will appear, summarizing the relevant financial year and the 4 main steps of the process.

Click Start to launch the form.

Please note: no field in the form is mandatory. You can click "Next" at each step without filling in the fields. Sections left blank will display Not provided in the generated document, or an appropriate default value (e.g. €0.00 for amounts).

Step 1 – Presentation of the organization

This step covers the descriptive information about your organization:

Legal name
RNA and SIREN numbers
Registered office address
Legal form
Main activity
Corporate purpose
Resources deployed (staff, premises, equipment…)

Fields already filled in on your platform are pre-populated and cannot be edited from this form. To update them, go to your platform settings (accessible by a primary administrator).

This step also includes two free-text fields to fill in manually:

Other significant events of the financial year : new grants, major projects, changes in membership numbers, organizational changes, etc.
Post-closing events : significant events occurring between the closing date and the date the accounts are drawn up.

Step 2 – Accounting principles, rules and methods

This step allows you to specify the depreciation periods for your tangible and intangible fixed assets (software, computer equipment, furniture, fittings…).

The remaining text relating to accounting principles is generated automatically, in accordance with ANC regulation no. 2018-06.

Step 3 – Receivables

The gross amounts of receivables are calculated automatically from your accounting records. You only need to enter the breakdown by due date:

Due dates from 0 to 1 year
Due dates over 1 year

This breakdown applies in particular to: receivables related to investments, loans, user receivables, prepaid expenses, etc.

Please note: if you do not fill in these fields, the amounts shown in the document will be €0.00.

Step 4 – Liabilities

The total amounts of liabilities are calculated automatically. You need to enter their breakdown by due date:

Due dates from 0 to 1 year
Due dates from 1 to 5 years
Due dates over 5 years

This breakdown applies to credit institutions, various financial liabilities, suppliers, tax and social liabilities, liabilities on fixed assets, etc.

Step 5 – Grants

You can freely describe the operating grants received during the financial year. The total of account 740 and its sub-accounts is calculated automatically.

If no grants are to be declared, the document will state: There are no dedicated funds for this financial year.

Step 6 – Other information

This final step groups together several free-text fields:

Pension and retirement commitments
Compensation of senior executives (volunteers and employees)
Average headcount (breakdown by category)
Statutory auditor fees
Off-balance sheet commitments (sureties, guarantees, multi-year contracts…)

For each field left blank, an appropriate default note will be inserted in the document.

What does the generated document contain?

Once the form is completed, Springly generates a Google Doc, editable and exportable as a PDF. It includes in particular:

The presentation of the organization and significant events of the financial year
Accounting principles, rules and methods
Notes on the asset side of the balance sheet (fixed assets, depreciation, receivables schedule)
Notes on the liability side of the balance sheet (equity, liabilities schedule)
Notes on the income statement (grants, exceptional income and expenses, voluntary contributions in kind)
Other information (commitments, compensation, fees…)

The document is generated in the name of your organization and includes the mention Generated by Springly.

Can I edit and re-generate the appendix?

Yes. Your data is saved at each step of the form. You can go back, modify your answers, and re-generate the document without starting from scratch.

Please note: it is not possible to generate the appendix for a previous financial year (N-2, N-3). Only the most recently closed financial year is available.

To learn more: