Understanding Automatically Recorded Book Entries in Accounting

In the Accounting module, certain entries are automated — they are recorded automatically, with no action required on your part. This happens, for example, when someone pays online for an Event registration.

This article covers all automated book entries.

• Sign-ups and online payments
• Entries recorded from other modules

Online Payments

In general, everything that happens online and is linked to your E-wallet — Memberships, Events, donations, Product Sales — is automatically recorded in the correct accounts in your books. Here is the list of entries:

Collections (card / SEPA Direct Debit)

For every online sale, Membership, or donation, payment is collected directly online. For each Collection — whether by card or SEPA Direct Debit — a single monthly consolidated entry is recorded.

Payment Fees

For each online payment, Payment Fees are deducted directly from your E-wallet. See the list of E-wallet fees.

The entries recorded are as follows:

Withdrawals / Deposits and Wire Transfers to your Bank Account

Every time you debit or credit your E-wallet, an entry is recorded automatically. The entry generated when you initiate a Wire Transfer to your Bank Account is shown below.

Entries Recorded Manually from Other Modules

Any transaction recorded through another module in the platform is automatically logged in your accounting.

So when you manually add a Membership, a donation, a product sale, or an Event, 2 entries are created: a "sale" entry and a "payment" entry.

Here is a complete list of automatically generated entries:

• Event registration
• Membership
• Donations
• Registration / Membership cancellations
• Product Inventory creation
• Inventory restocking and distribution