Springly's Projected Budget feature helps you steer your nonprofit's activity by comparing your anticipated fund results against what's actually happening.
In this article, we'll cover:
- What is the Projected Budget for?
- Enabling the Projected Budget on your platform
- How does the Projected Budget work?
- How do you read the progress bars?
What is the Projected Budget for?
The Projected Budget lets you set target results for each budget item and track them against actual results throughout the year.
This is done at the accounting period level.
It's a year-round management tool for your nonprofit that answers one key question: is your actual financial situation on track with what you originally planned?
Enabling the Projected Budget on your platform
The Projected Budget is included in Springly's Serenity and Professional plans at no extra cost.
To enable this feature, you'll need to have turned on Funds & Allocation under Settings > Accounting, in the "Advanced Accounting" section.
You can access the feature from Accounting > Funds & Allocation, under the "Projected Budget" tab.
How does the Projected Budget work?
Select the accounting period you want to work with from the dropdown menu at the top of the page.
Your funds and budget items are displayed (see Creating funds and budget items), along with the actual result for the period for each one.
👉 Reminder: actual result for a budget item = (total revenue allocated to the budget item) − (total expenditures allocated to the budget item).
The result can be positive (a surplus) or negative (a deficit).
In the "Projected Result ✏️" column, enter the amount — positive or negative — that you originally anticipated for the budget item. Click "Save" to confirm.
A color-coded progress bar appears instantly to show you where you stand.
Actual results update in real time: whenever you add, edit, or delete an allocation, the progress bar updates automatically.
You can download the page results as a PDF or Excel file.
How do you read the progress bars?
Results are displayed with an intuitive color code:
- Blue progress bar: the actual result falls between 0% and 100% of the projected budget, in the same direction. In other words, if you projected a deficit, you're still in deficit — just not as much as expected; and if you projected a surplus, you're there, but below the projected amount.
- Green progress bar: the actual result is positive and exceeds 100% of the projected budget — you've performed better than expected.
- Red progress bar: the actual result exceeds 100% of the projected budget and is negative — you've spent more than anticipated.
Please note: progress bars are not included in the Excel and PDF exports available from the button on the page.
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